Sponsors Manual | Online

What does an online exhibition look like?

The sponsorship packages for ASID include an online exhibition. We will be using a platform called OnAIR by EventsAIR.

Just like a traditional exhibition at a face to face meeting, attendees can visit the online exhibition and engage with exhibitors.

Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors.

OnAIR is a fully integrated and secure platform optimised for fully online events.

Click the play button on the video to the right for a preview.

Frequently Asked Questions

Click here to view FAQs about online events.

Click the image to the right for more information about sponsoring an online event.

Please contact Conference Design if you have a question that has not been addressed or to make an amendment to your current package.

Online Sponsor & Exhibitor OnAir Guide

Your Contact Person

When booking please appoint a single point of contact within your Organisation.

All bookings will be recorded under the one name and all correspondence will be sent to this person.


Anyone from your Organisation attending the event must register with Conference Design before the meeting. An individual event registration will be required to access the online meeting and exhibition areas.

Please check your sponsorship inclusions to confirm the number of inclusive registrations available. Additional registrations can be purchased.

Sponsorship Listings

Sponsors will be listed in the online platform in order of sponsorship level.

Online Exhibition inclusions

Inclusions differ for each package and level of sponsorship.

Standard inclusions are as follows:

  • Brochure/s and flyer/s available for download from the online platform.*
  • Company profile on the online platform.*
  • Full online conference registration/s.*
  • Online Exhibition.
  • Access to the Networking Hub to connect with all delegates and request meetings (includes live video and text chat)

*Please refer to the sponsorship prospectus for profile word count, and the number of brochures/flyers, and registrations included with your package.

Accessing the Online Platform

All representatives must be registered individually to gain access to  the online platform.

Login details will be emailed directly to registered representative/s. The email will include auto-login details and credentials to provide your representative/s with access to the online platform directly.  Here they can gain access to your exhibitor dashboard by clicking on your stand.

When your representatives ‘enter’ the stand during scheduled exhibition hours, they will see: a meeting queue list of those waiting, a list of who is already in meetings, and  any meeting requests from delegates which they can respond to.

Leading up to and throughout the conference, your company representatives can text chat with each other and view your pre-loaded company brochures for reference.

Exhibition Opening Times

The exhibition will be open to delegates at all times throughout the event. Dedicated exhibition breaks will be programmed throughout the meeting for delegates to engage with sponsors. During these times you are strongly encouraged to be online and ‘at your stand’ to be available for meetings with delegates.

Outside of exhibition opening hours, delegates are still able to visit your stand to view your brochures and can connect with your representatives via the Networking Hub.

^Exhibition breaks are subject to change before the event.
*Listing times are subject to relevant exhibition inclusions only and all times listed above may not be applicable to all packages. 

Advertising Formats & Specifications

Please send all advertising materials to Tara Johnson at Conference Design (tara@conferencedesign.com.au) before the due date listed below.

If you have any questions regarding your package or inclusions please do not hesitate to contact Conference Design.

Please check the inclusions of your sponsorship package to confirm which advertising formats you need to supply.

Your logo should be a high resolution JPEG image, no less than 250 KB in size. PNG or TIFF also acceptable.  Your logo will be used on the website, meeting app and event portal.  Where included in your package, it will also be used on marketing materials promoting the event to our mailing lists.

A high resolution and large size logo should be supplied to Conference Design for use on the website, marketing material (if applicable), the online meeting portal and attendee app. Logos will be resized to the required specifications for each platform. Logos will be displayed in the online meeting portal and attendee app in a square or horizontal format. Stacked logos are not recommended to ensure optimal fit on all display platforms.

Optimal logo sizes for the online meeting platform are 1000px X 500px

Upload during the sponsorship booking process or email to Conference Design. The earlier we receive your logo the longer exposure your organisation will receive.

  • Gold Sponsor – 200 word profile.
  • Silver Sponsor – 150 word profile.
  • Bronze Sponsor – 100 word profile.

Include contact details, website link and any social media handles you wish to promote so delegates can connect with your organisation. The profile will be displayed in the online meeting portal, delegate app and on the website.

Upload during the sponsorship booking process or email to Conference Design. The earlier the longer exposure your organisation will receive.

This is a 10-second static advert which will be shown at the start of each day for 10 seconds.

  • PowerPoint or JPEG/PNG formats

DUE: 29 October 2021

Content pieces will be accessible through your exhibition listing in the online platform.

The content piece can be:

  • High resolution, colour PDF A4 portrait orientation, 210mm x 297mm (maximum size of 1MB per document (multiple pages allowed); no bleed and no crop marks)
  • Gold sponsor – on demand video (maximum size of 20 MB & MP4 format)

DUE: 29 October 2021

Terms and Conditions | Sponsors and Exhibitors