Guidelines for Presenters

Thank you for presenting at the 2019 ASID Conference.

Oral presentation guidelines 

Presentation length and time keeping

  • Please check the program to confirm the time allocated and length of your presentation.  Oral presentations have been allocated 20 minutes to present plus ten minutes for questions.
  • To ensure the program runs to time, please keep your presentation to your allocated time. Your session chair will notify you with “5 minutes”, “1 minute” and “Finish”. If there is time remaining at the end of your presentation the chair will direct the questions.
  • Please go to your allocated room 15 minutes prior to the start time of the session to meet with the Session Chair (their name will be noted in the program) and familiarise yourself with the room, AV technician and setup.

How should I prepare my presentation?

  • The optimal format for presentations in PowerPoint is 16:9 (widescreen).
  • If you have prepared your presentation in Mac please ensure you bring a Windows compatible USB stick and any necessary conversion cables.
  • If you are using Video during your presentation, please copy the file to your USB stick as well to ensure this is not relying on Wi-Fi.


  • There are no facilities for photocopying at the venue. We suggest you bring a copy of your slides and any handouts with you (if desired)

Loading your presentation 

  • If you wish to load your presentation prior to the conference, please do so via the online folder by COB Monday 4 November 2019. Please name your presentation DAY-ROOM-INITIAL.SURNAME eg TUES-BC-J.Smith. Your files will be made available to the Speakers’ Preparation Technician. Please also bring a copy on usb.
  • If not pre-loading, please ensure you bring your presentation on a usb.
  • The Speakers’ Preparation Room will be located on Level 1 in Suite 2.
  • When you register at the venue you will be directed to the Speakers’ Preparation Room. An AV technician will load your presentation on to a central computer and network it to the appropriate room and session.
  • Please visit the Speakers’ Preparation Room at least 2 hours before your scheduled session.
  • The Speakers Preparation Room (Suite 2) will be open on Wednesday, Thursday and Friday from 8 am

During your session

  • Please be seated in the front row or front table so that you can move to the lectern quickly at the end of the previous presentation.
  • There will be AV technicians roaming between the session rooms to trouble shoot any technical issues should they arise.
  • The length of your presentation is noted in the program. During your presentation, please keep a strict eye on the time. Your allocated presentation length includes time for questions.
  • Your session chair will notify you with “5 minutes”, “1 minute” and “Finish”. If you do not finish on time the chair will discretely stand and join you. The chair will only ask a question if you have finished on time. At the conclusion of the session any remaining time will be used for questions and discussion.
  • We do not want to embarrass you however the session chairs have been instructed to end all presentations after the allocated time, even if you are not finished, in order to keep the program to time.
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