Oral Presenter | Guidelines

Thank you for presenting at the 2021 Australasian Society for Intellectual Disability Conference!

We want to ensure your presentation runs smoothly.

The following guidelines and resources are designed to help with your preparation and participation.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

Oral Presentations (Incl. Q&A)

Oral Presentations will be 20 minutes in duration; followed by 10 minutes for live Q&A.

Oral presentations will be scheduled in a concurrent session in which your pre-recorded MP4 video will be shown, followed by live Q&A of the chair directing questions to the presenters. The audience will be able to submit questions through the Q&A chat feed.

Oral Presentations (On-Demand)

Your oral presentation will be part of a stream that will be pre-recorded and available on demand during and after the conference. This will mean there will not be a live Question & Answer session at the end of your presentation.

You may record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom. For more information and instructions on how to create a video please visit the Presenter Toolkit.

Presentation recordings must not exceed their allocated time of 20 minutes.

Presenters are required to upload their presentation as a single MP4 file via DropBox no later than midnight Friday 15 October 2021. This will allow us time to check your file, request resubmission where required, and prepare your presentation for delivery via the online conference portal.

If you have any concerns about presenting online please contact mail@conferencedesign.com.au.

Online Presenters

To pre-record your presentation, record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to your allocated time slot. If you go over time you will be required to edit and re-submit by the deadline.

Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or are looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at the Presenter Toolkit.


Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the Presentation Video Upload box below.
  • Files to be named: presenter name, day, session and time of your presentation (First. Last_Day_Session_Time).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

Failure to submit your recording by this deadline may result in your presentation being withdrawn from the program.


For presentations including Live Q&A, on the day of your session, please log in to the portal 30 minutes before your presentation. This will allow you to:

  • Familiarise yourself with your equipment and make sure everything is in good working order (i.e. microphone and camera working, plenty of battery if using a laptop, stable internet connection).
  • Review your online content (presentation video and handouts if supplied).
  • Familiarise yourself with the Live Q&A feed.
  • Connect with your fellow presenters (if you are co-presenting you will be able to connect with your fellow presenters via the presenter chat).
  • If you have any issues or queries, you can connect with the support team through the Control Room Chat or log a Live Support ticket.

Presenters with Live Q&A included should be logged in 30 minutes prior to the commencement of their presentation.

  • Presentations will automatically commence at the nominated start time. There is no need for presenters to start or activate their talk.
  • Presentations must not exceed the time allocated.
  • Following your presentation there will be a live Q&A with audience members.
  • Attendees can type questions into the Live Q&A box at any time throughout the presentation.
  • Attendees and presenters will also be able to participate in a discussion forum throughout the presentation. The discussion forum should be used for general discussion, with questions for presenters asked via the Live Q&A feed.
  • Presentations and Live Q&A. There will be a timer counting down to the end of the presentation.
  • Delegates will be able to log back into the presentation to view the recording “on-demand”. Live Q&A and Discussion Forum content will also be available.
  • At the conclusion of the presentation, presenters can go back to the timeline and participate in the conference as usual.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

Should presenters require assistance at the time of the conference they should contact support by:

  • Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team member will respond as quickly as possible.





Online Presentations

All live and pre-recorded presentations will be available to delegates after the event unless you advise otherwise. Any additional files authors choose to share will also be available to view during and after their presentation.

Access to the online platform is restricted to conference participants only and cannot be found by search engines.

If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licenses.

The inclusion of your presentation in the portal or used in an alternative publication will not affect your ownership rights. Neither the conference committee nor Conference Design will acquire the ownership rights of your presentation.

During the registration process, delegates must acknowledge and agree to the virtual conference Terms & Conditions, which include strict rules around unauthorised photography and recording of conference material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

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